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Written by the Open Sky Staff

Are you missing equipment? Ever run out of supplies at the worst time? Can you quickly and reliably generate a list of the contents (and value!) of all the assets in one of your locations? These are all too common problem for both large and small organizations. The best way to prevent these problems is to catalog all your resources using web based Office Inventory Management Software. In this article we'll explore what it is, why you need it, and compare some of the available options.

What is Office Inventory Management Software?

Office Inventory Management Software allows you to track equipment, supplies, furnishings and more so you always know what you have, what you need, and when. It's a class of Asset Tracking Software applications designed to manage anything and everything. These applications offer a quick and easy interface for entering items and managing them over time. They offer automated services like reorder alerts, which let you know in advance when your stock is low. And they provide reporting, so that you can easily review what you have and where, including compliance reports.

Office Inventory Management Software: Things to Consider

Consider choosing an inventory management solution that is as simple as it is pleasant to work with. Inventory management solutions are often created with large operations in mind, and those solutions tend to be very difficult to work with when managing an office. So be wary of too many features. And it's equally important that your inventory management solution automate regular and mundane tasks, such as reorders and reports.

Benefits of Office Inventory Management Software

The following are some of the benefits to adopting an Office Inventory Solution:

  • Cut Costs

    You can only cut costs if you have an awareness of what you have, what you need, and when. Office Inventory Software will give you that awareness to eliminate overstocking. And it will prevent you from keeping equipment in circulation for too long. There is no reason for valuable assets to be left unused when they can be sold or repurposed.

  • Improve Budgeting & Planning

    Avoid shocks to your budget and stay ahead of the curve. With a detailed inventory of everything in your office you can plan for the future. Few things are worse than finding out too late some assets are on their last leg, and you haven't planned for it. Moreover, accurate forecasting positions you for financing. Whether you're planning to replace equipment, purchase new or open new locations - lenders prefer forecast reports that are backed up by real-time numbers. With great inventory management software you'll achieve exactly that.

  • Prevent Shortages & Downtime

    Your firm loses money when employees can't do their job due to unavailable equipment or supplies. Office Inventory Software helps you efficiently balance the difference between running lean versus coming-up short.

What Is the Best Office Inventory Management Software?

  • EZ Office Inventory is a web based asset tracking solution. It is designed for asset lifecycle management from procurement to retirement. It supports adding and tracking purchase orders, vendors, maintenance histories, and lifetime costs. It also supports using an external RFID reader. Their lowest plan comes-in around $40 per month.

  • Sortly is Asset Management Software with the ability to integrate barcode or QR scanning. And it offers reorder alerts that will let you know when you need to reorder a specific item. The free tier has a limit on items, and their lowest plan also comes-in around $40 per month.

  • Itemit is designed for anyone who would like to get organized. It is flexible enough to work for users who would like to make use of it either in the home or in their office. The free tier has a limit on items, and their lowest plan comes-in around $40 per month.

  • Skyware Inventory offers a web based office inventory management system that's easy to use and inexpensive. The system is highly customizable with support for multiple locations and multiple users. Features include reorder alerts, costing by location, reports and excel export & import for bulk operations. The free version has no limits on items and their lowest plan comes-in at $3/month.

Leading Office Inventory Management Software: Skyware Inventory

The best office inventory software program is the one you can figure out and use! Most systems are overblown with too many features and lots of complexity. Skyware Inventory is simplicity at it's finest and strikes the right balance between the right features and ease of use. It offers several price plans to choose from, including a free tier all they way up to the enterprise level at just $10 per user per month. Visit Skyware's Office Inventory webpage to learn more.